Executive Assistant

Job Description

The Executive Assistant will provide high-level, confidential administrative support to the President through preforming a variety of duties such as clerical, administrative and special projects.

Duties and Responsibilities include, but are not limited to:

-Managing and maintaining the President’s calendar; scheduling travel arrangements to include air, hotel, car rental, etc.

-Submitting registrations for conferences and industry events.

-Completing expense reports and maintaining record of expenses on behalf of the President.

-Preparing a variety of reports, collecting and analyzing information, creating presentations.

-Distributing written/verbal communications on behalf of the President; preparing executive responses to routine correspondence.

-Developing and maintain a record management system, recommending changes as appropriate.

-Attending professional and technical educational seminars and workshops to maintain knowledge base.

-Recording and distributing meeting minutes.

-Providing general office support such as opening and analyzing correspondence, invoices, reports, answering phones, etc.

-Managing special projects such as community events, fundraisers, and employee functions.

-Greeting visitors, agents, vendors, etc.

-Building relationships with general agents and industry professionals.

Skills & Responsibilities

Qualifications Sought:

-Minimum of seven years’ experience in an administrative or executive assistant role.

-High School Diploma, some college preferred.

-Superior written and verbal communication skills.

-Exemplified organizational skills.

-Proficiency with Microsoft products: Outlook, PowerPoint, Excel, Word; Desktop Publishing experience a plus.

Salary Details

Nautilus believes our employees are our greatest asset. We foster an environment of accountability, teamwork and integrity. Our motivated employees have built an impeccable reputation for our firm serving the Excess and Surplus Lines industry. Nautilus Insurance offers an excellent benefits package including comprehensive medical insurance, dental, life/AD&D, both short- and long-term disability insurance and a great 401(k)/Profit Sharing plan. Nautilus promotes a healthy lifestyle for our employees by providing an onsite fitness facility and a variety of wellness programs.